When you visit Fox Visual Collectors website, information about you is collected, which is used to customise and improve our content and to increase the value of the ads displayed on the page. If you do not want information to be collected, you should not accept the cookies and refrain from further use of the website.

Any data collected, including, but not limited to, your names, email addresses, location, contact number, and mailing address are used solely in the provision of photographic services and are never shared with any third parties.

In the case of an initial enquiry we will ask for details including your name(s), email addresses, wedding date or venue(s) in order to provide a quote and an indication of availability. This will be stored for the period permitted by law and we delete it when it is no longer needed, in order to respond to enquiries promptly and to best serve potential clients.

In the case of a confirmed booking, as part of the contract between both parties, we will request certain information, including your mailing address and your signature in addition to the above.

In order to create and deliver photographic services and to deliver the comprehensive coverage seen in our portfolio, it is also necessary that we store images of your likeness, both of yourselves as signatories and, in the case of weddings, of your families and guests, as both JPEG and RAW files on secure storage. These are stored separately from your full names and other data, and the two are never associated.

Below we have elaborated on what information is collected, their purpose and which third parties have access to it.

A cookie is a file containing an identifier (a string of letters and numbers) that is sent by a web server to a web browser and is stored by the browser. The identifier is then sent back to the server each time the browser requests a page from the server.

Cookies do not typically contain any information that personally identifies a user, but personal information that we store about you may be linked to the information stored in and obtained from cookies.

Most browsers allow you to refuse to accept cookies and to delete cookies. The methods for doing so vary from browser to browser, and from version to version.

The website uses "cookies" for the purpose of recognising it, remembering settings, performing statistics, and targeting ads. Cookies can not contain malicious code such as virus.

The website contains cookies from third parties which may include:

- Google analytics

- WordPress

1. Introduction

1.1. We are committed to safeguarding the privacy of Fox Visual Collectors website visitors and customers;

1.2. This policy applies where we are acting as a data controller with respect to the personal data of Fox Visual Collectors website visitors and customers;

1.3. In this policy, “we”, “us” and “our” refer to Fox Visual Collectors;

1.4. Visitors, photographers and customers shall be collectively referred to herein as "you" or "your".

2. How we use your personal data

The Company may use Personal Data for the following purposes:
- To provide and maintain our service, including to monitor the usage of our service.
- For the performance of a contract: the development, compliance and undertaking of the purchase contract for the products, items or services you have purchased or of any other contract with us through the service.
- To contact you: To contact you by email, telephone calls, SMS, or other equivalent forms of electronic communication, such as a mobile application's push notifications regarding updates or informative communications related to the functionalities, products or contracted services, including the security updates, when necessary or reasonable for their implementation.
- To provide you with news, special offers and general information about other goods, services and events which we offer that are similar to those that you have already purchased or enquired about unless you have opted not to receive such information.
- To manage your requests: To attend and manage your requests to us.
- For transaction data: We may process information relating to transactions, including purchases of goods and services, that you enter into with us. The transaction data may include your contact details and the transaction details. The transaction data may be processed for the purpose of supplying the purchased goods and services and keeping proper records of those transactions. The legal basis for this processing is the performance of a contract between you and us and/or taking steps, at your request, to enter into such a contract and our legitimate interests, namely the proper administration of our website and business.
- For other purposes: We may use your information for other purposes, such as data analysis, identifying usage trends, determining the effectiveness of our promotional campaigns and to evaluate and improve our services, products, marketing and your experience.

3. Retention of your personal data
The information is stored for the period permitted by law and we delete it when it is no longer needed. The period depends on the nature of the information and the background of storage. It is therefore not possible to specify a general time frame for when information is deleted.

4. Transfer of your personal data

Your information, including Personal Data, is processed at the Company's operating office and in any other places where the parties involved in the processing are located. It means that this information may be transferred to — and maintained on — computers located outside of your province, country or other governmental jurisdiction where the data protection laws may differ than those from your jurisdiction.

Your consent to this Privacy Policy followed by your submission of such information represents your agreement to that transfer.

The Company will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this Privacy Policy and no transfer of your Personal Data will take place to an organisation or a country unless there are adequate controls in place including the security of your data and other personal information.

5. Disclosure of your personal data

5.1. Business transactions

If the Company is involved in a merger, acquisition or asset sale, your Personal Data may be transferred. We will provide notice before your Personal Data is transferred and becomes subject to a different Privacy Policy.

5.2. Law enforcement

Under certain circumstances, the Company may be required to disclose your Personal Data if required to do so by law or in response to valid requests by public authorities (e.g. a court or a government agency).

5.3. Other legal requirements

The Company may disclose your Personal Data in the good faith belief that such action is necessary to:

- Comply with a legal obligation

- Protect and defend the rights or property of the Company

- Prevent or investigate possible wrongdoing in connection with the service

- Protect the personal safety of users of the service or the public

- Protect against legal liability

6. Children’s Privacy

Our service does not address anyone under the age of eighteen (18), except with parent or guardian permission. We do not knowingly collect personally identifiable information from anyone under the age of eighteen (18). If you are a parent or guardian and you are aware that your child has provided us with Personal Data, please contact us. If we become aware that we have collected Personal Data from anyone under the age of eighteen (18) without verification of parental or guardian consent, we take steps to remove that information from our servers.

If we need to rely on consent as a legal basis for processing your information and your country requires consent from a parent, we may require your parent's consent before we collect and use that information.

7. Links to other websites

Our service may contain links to other websites that are not operated by us. If you click on a third party link, you will be directed to that third party's site. We strongly advise you to review the Privacy Policy of every site you visit.We have no control over and assume no responsibility for the content, privacy policies or practices of any third party sites or services.

8. Social Media Policy & Usage

We adopt a safe and responsible Social Media Policy. While we may have official profiles on social media platforms, users are advised to verify the authenticity of such profiles before engaging with, or sharing information with such profiles. Users are advised to conduct themselves appropriately when engaging with us on social media.

9. Display of images

We may display photographs to promote Fox Visual Collectors on the Fox Visual Collectors website and blog, on social medias, on wedding blogs, on wedding photography related websites, in exhibitions, in advertising, brochures, magazine articles and other such material, providing that the images used are used lawfully and without damage to Fox Visual Collectors' client(s). The rights of the people captured in these photographs are protected by Fox Visual Collectors' as detailed in this Privacy Policy. Potential clients will be asked to give permission for this as part of the contractual agreement before any work is undertaken.

10. Clients and guests captured in photos and/or videos

Under GDPR legislation, a photograph may in some instances constitute a form of personal data where they can be processed to allow “the unique identification or authentication of a natural person”. Fox Visual Collectors will never photograph an individual as a means of unique identification or authentication unless consensually contracted to do so. Guests at weddings appear in photos taken by Fox Visual Collectors as a part of the visual recording of the event in photos. Guests captured in portraits or in group photos do so as part of the event and their rights are protected by Fox Visual Collectors as detailed in this Privacy Policy.In terms of explicit GDPR compliance, Wedding clients and guests are photographed within the parameters of GDPR legislation on the basis of ‘legitimate interests’. The taking of photographs of wedding guests when viewed as a form of processing personal data is necessary for the legitimate interests of Fox Visual Collectors as a photography business unless there is a good reason to protect a given individual’s personal data which overrides those legitimate interests.Operating within the parameters of legitimate interests as laid out in GDPR legislation, the disproportionate effort involved in providing privacy policy information to all wedding guests at the event and the degree to which it would distract us from performing our job renders it infeasible to do. Wedding clients are therefore requested to inform their guests of Fox Visual Collectors' presence and direct them to read this privacy policy in advance of the event and to advise them to contact us in advance with any concerns around the processing of their personal data, namely being photographed.

11. Changes to this Privacy Policy

11.1 We may update this policy from time to time by publishing a new version on our website.

11.2 You should check this page occasionally to ensure you are happy with any changes to this policy.

11.2 Insights and complaints
You have the right to be informed of the personal data we process about you. You can also object to the use of information at any time. You can also revoke your consent for information about you to be processed. If the information processed about you is incorrect, you have the right to have it corrected or deleted. Inquiries about this can be made to hello@foxvisualcollectors.com. If you want to complain about our processing of your personal data, you also have the opportunity to contact the Portuguese Data Protection Agency .

Contact us

If you have any questions about this Privacy Policy, you can contact us:
By email: hello@foxvisualcollectors.com